PeoplewareTime Off Management

Turn time-off management from a source of stress to a source of joy

Foster a fair and transparent work culture by automating your time-off processes with agentic AI.

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Automated

Fully flexible

Employee portal

Why manage time off with Peopleware?

Managing absences is tricky. If you don’t control them tightly, you quickly end up short-staffed. If there’s too little flexibility, morale and productivity can suffer.

With smart features, built on an AI-native platform, you can find the balance so your people thrive and the business runs smoothly.

Achieve both work-life balance and your business goals

Foster a productive work culture

Let employees take time off without fear or anxiety. With a healthy work-life balance and fair leave processes, your employees can perform at their best every day.

Maintain peak performance

AI agents assist you silently in the background to continuously manage your automated workflows and refine outcomes in real time - all while you remain in full control.

Manage complexity with ease

Use every policy and regulation to your advantage. The flexible system adapts to all your requirements to keep processes smooth and compliant at all times.

Automated absence management, tailored to your operations

Configurable work patterns

Reflect your unique operational setup, such as:

  • 24/7 operations
  • Night shifts
  • Varied contract and shift patterns

Create custom leave policies for all employees or any subset.

Define your approval process for each leave type: Fully automated, two-step, or custom.

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Flexible configuration

Create any absence type to fit your organization's needs and local laws. Set whether each is requestable, paid, calculated in hours or days, and how it shows in the schedule.

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Smart request handling

  • Auto-reject invalid requests that exceed entitlements or violate your rules
  • Auto-approve requests that pass all your criteria
  • Receive approval or rejection suggestions for requests
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Intelligent time accounting

Automatically account for time-off balances based on rules, contracts, or scheduled hours.

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Employee Portal

Empower your team to manage their leave from any device:

  • Request time off and report sickness
  • Track status updates
  • Withdraw pending requests
  • View own absence history and entitlement balance
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Time-off calendar

Always see who’s off and when in one central view.

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Sophisticated accounting rules

Get automatically adjusted time balances based on your specific setup, including rounding and adjusting for special days or events.

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Quick cancellations

Automatically restore balances and schedules when time-off requests are canceled.

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Auditable request history

Log every request, approval, and correction in an automatically recorded, fully transparent audit trail.

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Dedicated time accounts

Maintain separate balances for each type of absence, ensuring accurate entitlements and usage records.

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Detailed reports

Generate detailed time-off reports by months, days, or hours.

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Bulk processing

Easily manage time-off balances at scale when setting annual entitlements or syncing data from other systems, no matter the size of your team.

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Trusted by leading brands

“Our people now have clear visibility of their holiday and what they have left to book. Knowing that we can easily double-check the hours they can see, gives both planners and agents confidence in the accuracy of their displayed holiday. We have saved about 15% time on our time off booking process and we have nearly halved the time it takes to process cancellations.”

Adrian GibsonToolstation

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